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Here are some of the Frequently Asked Questions asked here at Schedule U.

Is there one right way to schedule, or use a calendar?

Not at all. However, Schedule U is all about helping people find the best fit between their daily needs and the options available to them. Fortunately, there are many who have tried different options and much to learn from them.

How can I find the best fit for me?

Our working hypothesis is that the best fit is defined as the one which allows you to effectively manage the volume of time demands (i.e. self-directed tasks) you have in play at any moment of time.

The first step is to evaluate your current skills. We recommend the ETaPS approach borrowed from Perfect Time-Based Productivity.

What skills am I using today?

The popular techniques for using your calendar fall into one of six levels as shown here.

Most people use one level more than others (and most use more than one). Usually they lack an understanding of the entire picture: the different levels and the reasons people move from one to another. Our research shows that users migrate to higher levels in order to do two things:

  • to increase their capacity to handle more time demands, and gain better life balance, especially when spare time is at a premium.
  • to reduce the number of mistakes (which I call “errors-in-execution“) that take place due to a mismatch between their everyday level of operating and the volume of time demands they can handle.

What is time blocking? What is Total Task Scheduling?

I define time blocking as the placement of tasks in one’s calendar. People who engage in this technique vary greatly along a spectrum – some calendar the occasional task,  this way while others schedule every hour of the day, even time to sleep or relax.

Total Task Scheduling is for those who can’t afford a single task to slip through the cracks. For them, the stakes are high, so they use task management tools that allow them to track each task through to completion.

As a result, their system must function flawlessly at high volumes of tasks.

Where is the cutting edge at the moment?

One involves the use of AI and the cloud by auto-schedulers which optimally place your tasks in a calendar. It appears that Alexa, Siri and other interactive platforms will need auto-schedulers to perform critical functions in the future.

Do you have other questions that deserve to be in this FAQ? Please let me know.