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Have you ever wondered if it’s possible to manage almost all your tasks from your calendar?

If you are someone who has hundreds of non-trivial tasks listed at any time, or less than nine total hours of “free” time per week… you have come to the right place.

And no, you aren’t crazy. (Although people who advise you to “just simply reduce your tasks” may think you are!)

It’s just that the conventional interpretation of your peculiar challenge oversimplifies the problem. It’s time for a more nuanced approach.

We are here to help. Join our community of like-minded people who have imagined a different way to use our schedules. Perhaps you can see the possibility of deeper peace of mind by from using your calendar for more tasks, not less. And from taking control of all your commitments, not just some subset. Even if they number in the hundreds. Or more.

I’m Francis Wade and for over two decades I have been studying task management in all its forms. I’m not alone (or the first) to imagine the possibility of scheduling everything. Like lots of other super-busy people, I have struggled to make this practice part of my daily life.

Like most people here,  I began by failing miserably. To my surprise, “Total Task Scheduling” was much harder than it seemed. So, I gave up after my first attempt, even though my intuition screamed: “There must be a way!”

But I was fortunate. Even though I had already surrendered, I met others who found ways to make it work. This encouraged me to keep trying to find a way to meet my individual needs.  Now, about 15 years since learning I wasn’t crazy, I have made these techniques a regular practice. They have become a cornerstone of my books , research and the lessons I teach here at ScheduleU – The very first “School for Scheduling Everything.”

If you also hate it when just a single task drops through the cracks or your calendar gets overwhelmed to the point where it becomes a burden, here’s some assistance.

Sign up for our complimentary 12 lesson program: A Course in Scheduling. 

But only join in if you are an ambitious, high-achiever who keeps saying “Yes, I Can” to your aspirations. The average person doesn’t understand you: after all, as you reach for greater accomplishments, you must add more tasks.

Therefore, each new “Yes” puts a bit more strain on your current workflow. It eats away at your free time, and pushes your current combination of habits, practices, apps, and devices to the limit.

Like others here at ScheduleU, you make errors as you push the envelope of your task management capacity.  Also, that new project, or marathon, or new language, or trip to the place on your bucket list just has to wait. Your current setup strains to keep pace with your ambitions.

So if you are looking for fresh ways to be more effective, join me in  A Course in Scheduling. It’s the first training to explain the apps embedded with the Narrow Artifical Intelligence you need to be an effective Total Task Scheduler. (We coined the phrase “auto-scheduler” to describe these new applications.)

Most people who arrive here are using manual methods, looking for better options. They are trying to schedule everything (or almost everything), and can’t afford to get stuck in stale methods. They require a new, custom approach to their task management.

If that resonates with you, jump into my free, 12-day training: A Course in Scheduling. Find out for yourself what it takes to become an effective Total Task Scheduler using either enhanced manual methods or a new auto-scheduler.

Or, if you want more information, visit my Start Here page.

It may also be that the timing isn’t right for you to continue on today, so I suggest you bookmark this page for a later visit or follow me on Twitter using #ScheduleU. Our resources will be here when you are ready.

Thanks for visiting,


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Welcome! If you skipped over my Home and Start Here pages, I suggest you read them first.

Here’s some more about Schedule U.

It’s a virtual school which is part of 2Time Labs. Both are owned by Framework Consulting Inc, which is a Florida company.

I first had the idea for Schedule U in early 2015, just as I finished my second book, Perfect Time-Based Productivity. I knew that there was little or no help to people who wanted to reach higher scheduling skills. There was some information, but it was fragmented and scattered.

In the past, I had suffered from not having a guide. The manual scheduling techniques I tried worked for a while until I mysteriously saw myself failing. On the advice of a popular guru, I gave up Total Task Scheduling, thinking I had made a big mistake. Once again, I was back to the use of a To-Do List – but this only made things worse.

At that point, I struggled to figure out what I was doing wrong. Fortunately, I found others who were also looking for answers. (Some of them have written articles and books sharing their experiences and research.) The answer in my case? My skills were suitable for only a small number of tasks in the stable environment of a developed country. I discovered that I needed to become a better Total Task Scheduler, not abandon the approach entirely.

Fast forward…When I wrote Perfect Time-Based Productivity in 2014 I laid out my journey… just in time to be overtaken by a new approach altogether, only a few weeks after publication. The use of auto-schedulers has changed everything about Total Task Scheduling, far surpassing the power of digital calendars, which are really only electronic versions of appointment calendars.

It’s the kind of problem we like to tackle at 2Time Labs. I’m an Industrial Engineer and Operations Researcher by training so the kind of challenges the Lab attracts tend to have a combination of human behavior and technology. The challenge of “scheduling everything” combines a fair amount of both sides of the coin.

Other recent challenges I have taken on, sometimes in collaboration with others include the following:

This special report took about two years to write, requiring me to delve into fields such as psychology, philosophy, and linguistics. This paper brings them together in a single place, perhaps for the first time to answer a question in a single deep dive.
These three articles tackled the problem of three selves rolled into. The Notified Self is made up of the Interrupted Self, The Warned Self and the Informed Self. They all describe ways we use technology and information to change our daily behavior and increase our productivity. The main purpose of these articles was to empower people to manage their environment in ways which are empowering.
Task management apps are usually designed to be little more than databases – dry and uninviting. Starting from my experience using an auto-scheduler, I argue that much more can be done to gamify task management apps so they become engaging opportunities for users which are immersive and fun. This goes far deeper than merely making the GUI “fresh” or “clean.”
This article brings together two opposing and sometimes contentious points of view. Schedulers and Listers sometimes claim their approach is best and in this article I show where they both are correct, to some degree.
This second edition of my book is enhanced with the content developed here at ScheduleU on the use of auto-schedulers, and Total Task Scheduling.

Here are other general resources in which you may have an interest.

Total Task Scheduling isn’t the only technique we focus on at 2Time Labs, but the last couple of years have focused on particular evolution and the impact it is having on the working professional.

In addition to working with individuals, we also work with companies. Some are startups which are designing a new application. The most prominent relationship we have is with SkedPal, an auto-scheduling app that’s prominently featured on this site. However, the site supports the success of any program or device in this field.

We also deliver live and online programs within companies, plus individual programs to individuals. These can be found at MyTimeDesign.com.

If you would like to contribute to the work we are engaged in here at ScheduleU, consider joining the inner circle of patrons at my Patreon page.

It’s great to have you here at Schedule U and please use the contact page to ask me any questions you wish, or set up a complimentary consultation via phone or Skype.


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A Journey of an Almost Ultra-Busy

Here’s an interesting article I posted in the community for discussion. It’s written by a woman who bounced between scheduling everything, to not doing so, to re-starting the practice due to the demands on her time. I don’t think she’s linked to ScheduleU but she could be!


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Join me for 12 days – A Course in Scheduling

Take my free program and discover what I have been teaching thousands of people for over a decade – the art and science of Total Task Scheduling.

Learn about manual techniques vs. auto-schedulers, the 7 core skills of Total Task Schedulers, the science behind “scheduling everything” and more.

Achieve life balance, precise daily execution, fewer errors of judgment and greater peace of mind.

New Frameworks

You will learn new frameworks for evaluating your skills as a Total Task Scheduler. Once you have used the 6  Level Model, the ETaPS method, and the 7 Core Behaviors I will show you how to use your evaluation to craft your own plan for continuous improvement. You will master the nuances of this technique.

One Step at a Time

Each weekday you’ll receive a single lesson that delves into a single aspect of Total Task Scheduling. There’s at least one practical step to take at the end of each lesson, giving you a way to analyze or improve your current workflow immediately.

Join a Community

Meet others who are also becoming Total Task Schedulers – passionate professionals who care about their tools and the methods they use. Get help and share your experience, while learning from others who are further along on their journey towards greater capacity.

 Begin Your Journey Towards  Total Task Scheduling


Enter your email below to begin the 12-day course. it is completely free.