Have you ever wondered what it would be like to manage your tasks from your calendar?
Perhaps you have already started: you are time-blocking (or calendar-blocking or time- boxing) your schedule. In other words, you are placing tasks in your calendar which aren’t only appointments.
They don’t have a fixed time, and by scheduling your tasks you are trying to become more efficient than if you were to leave them on a to-do list, or attempt to use your memory.
But it’s not an easy skill to develop.
Here you’ll learn that time-blocking is an easy concept in theory, as long as you are only trying to manage a small number of tasks. Unfortunately, this simple idea is challenging to convert to a sustainable, daily practice.
Factors ranging from task psychology, to app design to habit patterns all combine into a perfect storm. Consequently, most people who try to time-block a large number of tasks fail, swearing that the technique doesn’t work.
In this school, you’ll find that they’re just plain wrong according to our graduates and the latest research. You’ll hear from them all, plus access the largest library of case studies and recommendations to help you time-block more tasks with increasingly greater skill.
Plus, we’ll help you choose the best apps to use and update you when the newest ones emerge.
Together, we’ll help you fulfill your original dream: to be more effective and have more peace of mind by managing your appointments and tasks in a single, unified place.
Join us today – get started by joining our waiting list for free, introductory training.
Welcome! If you skipped over my Home and Start Here pages, I suggest you read them first.
Here’s some more about Schedule U.
It’s a virtual school which is part of 2Time Labs. Both are owned by Framework Consulting Inc, which is a Florida company.
I first had the idea for Schedule U in early 2015, just as I finished my second book, Perfect Time-Based Productivity. I knew that there was little or no help to people who wanted to reach higher scheduling skills. There was some information, but it was fragmented and scattered.
In the past, I had suffered from not having a guide. The manual scheduling techniques I tried worked for a while until I mysteriously saw myself failing. On the advice of a popular productivity guru, I gave up time-blocking, thinking I had made a big mistake. Once again, I was back to the use of a To-Do List.
But this only made things worse.
At that point, I struggled to figure out what I was doing wrong. Fortunately, I found others who were also looking for answers. (Some of them have written articles and books sharing their experiences and research.)
The skills I had developed over the years were suitable only for my former life in the USA. When I moved to the relatively hectic Caribbean, I saw an increase in demands on my time and way more surprises. I discovered that I needed to become better at time-blocking, not abandon the approach entirely.
Fast forward…When I published the first edition of Perfect Time-Based Productivity in late 2014 I laid out my journey… just in time to be overtaken by a brand new approach. Melanie Wilson, author of A Year of Living Productively, told me about a new app called SkedPal.
I made the switch and everything changed.
These tools, which arrange your calendar automatically, allow users to take time-blocking to an entirely new level. They use AI and the cloud to work alongside Google and Outlook Calendars, functioning in the background like invisible engines.
It’s the kind of problem we like to tackle at 2Time Labs. I’m an Industrial Engineer and Operations Researcher by training so the kind of challenges the Lab attracts tend to have a combination of human behavior and technology. The challenge of “scheduling everything” combines a fair amount of both sides of the coin.
Other recent challenges I have taken on, sometimes in collaboration with others include the following:
Here are other general resources in which you may have an interest.
This is an interesting development… a productivity summit that will be rather unique being held on Friday/Saturday – Oct 4th and 5th. What makes it special? First of all, while I have participated in a number of summits by providing short presentations, this time around I am involved in the planning. Ray Sidney-Smith is the …
As I promised in an earlier post, the name of the community was changed to the Mighty-Taskers’ Community. A Mighty-Tasker is someone who places a high demand on themselves to manage a great number of tasks. They typically are juggling at least 100 discrete tasks and use sophisticated methods and tools. As a result, they …
In this video of a speech I gave at a recent GTD-DC Meetup, I explain how an increase in time demands must lead to an approach that relies on your calendar. As you may know, this flies in the face of David Allen’s thoughts on the matter in Getting Things Done, first edition (2001). In …
Take my free program and discover what I have been teaching thousands of people for over a decade – the art and science of Total Task Scheduling.
Learn about manual techniques vs. auto-schedulers, the 7 core skills of Total Task Schedulers, the science behind “scheduling everything” and more.
Achieve life balance, precise daily execution, fewer errors of judgment and greater peace of mind.
You will learn new frameworks for evaluating your skills as a Total Task Scheduler. Once you have used the 6 Level Model, the ETaPS method, and the 7 Core Behaviors I will show you how to use your evaluation to craft your own plan for continuous improvement. You will master the nuances of this technique.
One Step at a Time
Each weekday you’ll receive a single lesson that delves into a single aspect of Total Task Scheduling. There’s at least one practical step to take at the end of each lesson, giving you a way to analyze or improve your current workflow immediately.
Join a Community
Meet others who are also becoming Total Task Schedulers – passionate professionals who care about their tools and the methods they use. Get help and share your experience, while learning from others who are further along on their journey towards greater capacity.