Ep 21 – Bad Memory? Or Just Not Strong Enough at Capturing?

You have noticed that as you make more promises to people to get things done, the risk of not delivering goes up. Sometimes, the fact that you made the commitment falls through the cracks…as if it were never made.

Over time, this reduces your effectiveness and your reputation for getting things done. People start to avoid you, seeking out others who are more reliable.

You want to intervene before this gets worse, but just trying harder to remember may not be enough. You want a real solution such that you manually capture new tasks flawlessly, regardless of the circumstances. You want to be someone who never forgets to complete a commitment.

Where can you start to create that kind of track record when it comes to your task management?

Join me on this solo episode as we explore this challenge that affects all knowledge workers.

Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to also follow this podcast via Apple, Google or your favorite podcast player.

Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/AKqGRlemmt0

https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March

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https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/12/ep-21-FW-Capturing-transcript.pdf

Show Notes Ep 21

Rapid Assessment Program – https://mytimedesign-1-plus.thinkific.com/courses/mytimedesign-assessment

Perfect Time-Based Productivity https://perfect.mytimedesign.com

NewHabits Foundations – Task Management Productivity for Caribbean Professionals (mytimedesign.com)https://newhabits.mytimedesign.info

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

The post Ep 21 – Bad Memory? Or Just Not Strong Enough at Capturing? first appeared on Task Management and Time Blocking Summit 2023.

Ep 20 – Beyond One-Size-Fits-All Failure

When it comes to task management, you know that one size doesn’t fit all. AND You are someone who has increased your workflow over the years – more tasks than ever, and a future of more task management, not less. At the moment your current approach works BUT…you suspect that it may run into problems as you add that project/child/hobby/elder-care/sport/travel/promotion/continuing education/high schooling-to-college-to-marriage to kids…

How do you adjust your approach when you realize that you need to change your methods as task volume increases…and you can only see a future or more tasks? Knowing that this is a problem isn’t enough – you want more.

Tune into this episode to hear from me and my special guest, Dr. Frank Buck, as we solve this challenging problem together.

Subscribe to the podcast and you’ll never miss another episode! Plus, you’ll receive a 25% discount on all summit tickets and products. Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/OHu94_5HH2g

https://timeblockingsummit.info to register free for the next Task Management & Time Blocking Summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/11/Frank-Buck-Interview-podcast-ep-20_otter_ai.pdf

Show Notes Ep 20

https://frankbuck.org

Dr. Frank Buck is ranked #1 in the world by Global Gurus Top 30 in “time management”.  He’s a speaker, productivity coach, and author of Get Organized! and Get Organized Digitally! He helps busy professionals achieve total control over their time and the peace of mind that nothing is falling through the cracks.

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

The post Ep 20 – Beyond One-Size-Fits-All Failure first appeared on Task Management and Time Blocking Summit 2023.

Ep 19 – What Makes Email So HARD to Fix?

Like everyone else who does knowledge work, you receive a lot of emails – more than you’d like. You have harbored dreams of a world in which you could escape this hated chore, but over here in reality, there seems to be no way to alleviate the pain. Or is there?

Some people suggest that you simply ignore most of your email. Others say that you need to empty your inbox and even keep it that way all the time. In practice, most people spend more mornings, nights and weekends catching up on email than they care to admit. During the day, they prefer to do what they call “real” work. Not the fake work of reading and replying to email.

In this solo episode, I’ll be sharing my thoughts about this problem and explore new thinking that can help us make some headway.

Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/noqPv9ZoUwg

https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/10/ep-19-What-Makes-Email-So-HARD-to-Fix.pdf

Show Notes Ep 19

Emailanalytics.com

Emailmeter.com

Unroll.me
How executives unwittingly turn employees into morons | Business | Jamaica Gleaner (jamaica-gleaner.com) https://jamaica-gleaner.com/gleaner/20120610/business/business91.html

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

The post Ep 19 – What Makes Email So HARD to Fix? first appeared on Task Management and Time Blocking Summit 2023.

Ep 18 – Should We Design Peak Moments of Happiness?

COVID disrupted many of our regular routines, some of which have not recovered. In particular, if you work from home, you may notice that seeing the same people every day and working in the same space is quite convenient. But it’s also predictable – in the bad way. Many of us have lost a certain thrill that comes from being in close proximity to others and the surprises which go with it. They don’t invite us out as often, and we don’t meet up as frequently…outside of Zoom.

In a way, we don’t have as many new things to look forward to. Not surprisingly, this has an impact on our daily happiness. Having something – anything – to look forward to has an impact on our happiness.

Is there a sustainable solution to this dilemma?

I’m Francis Wade and join me and our special guest, Laura Vanderkam as we tackle this challenge.

Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/BWL2rpk9c7w

https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/10/Ep-18-Laura-Vanderkam_otter_ai.pdf

Show Notes Ep 18

https://lauravanderkam.com

https://www.amazon.com/Tranquility-Tuesday-Ways-Chaos-Matters-ebook/dp/B09Q7SWZRV

3 Adventures to Plan for a Better Week | by Laura Vanderkam | Forge (medium.com)

Laura Vanderkam is the author of several time management and productivity books, including the forthcoming Tranquility by Tuesday: 9 Ways to Calm the Chaos and Make Time for What Matters, along with Juliet’s School of Possibilities, Off the Clock, I Know How She Does It, What the Most Successful People Do Before Breakfast, and 168 Hours. Her work has appeared in publications including the New York Times, the Wall Street Journal, Fast Company, and Fortune. She is the host of the podcast Before Breakfast and the co-host, with Sarah Hart-Unger, of the podcast Best of Both Worlds. She lives outside Philadelphia with her husband and five children, and blogs at LauraVanderkam.com.

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

The post Ep 18 – Should We Design Peak Moments of Happiness? first appeared on Task Management and Time Blocking Summit 2023.

Ep 17 – Controversy. Can You Ever Stop Using Contexts for Your Tasks?

You have tried using contexts for your tasks in the past, perhaps following the advice of GTD. The idea was a sound one, and made a positive contribution. But as time went on, the technique seemed to lose its potency. The question is “Why?”

And did this experience imply that you needed to stop using them altogether? This may not make sense, because when you applied contexts to a raw list of todos, it made things better. So is the idea a bad one?

In this solo episode we take a deep dive into the research behind contexts done by 2Time Labs. I’ll share my latest thinking which shows why contexts are unavoidable, and why you need to move way past the ones suggested by Getting Things Done published in 2001.

Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/

Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/TrYuNihz5sY

https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth

Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/09/ep-16-Melanie-Recording-1-Motion_otter_ai.pdf

Show Notes Ep 17

Perfect Time-Based Productivity https://perfect.mytimedesign.com

Article – Do you need new GTD contexts? https://medium.com/2time-labs/do-you-need-new-gtd-contexts-8398c77b1c2f

Webinar – https://webinarkit.net/webinar/registration/61aaadb6e522d8001637f250

If you love this topic, consider joining Patreon and letting me know so I can take deeper dives.

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

The post Ep 17 – Controversy. Can You Ever Stop Using Contexts for Your Tasks? first appeared on Task Management and Time Blocking Summit 2023.

Ep 16 – Is Motion the Latest, Greatest Auto-Scheduler?

If you’re interested in using online calendars you may have seen ads for the auto-scheduler called Motion. You have probably wondered what it might be like to use it, but you don’t have the time or bandwidth for a proper test.

In this episode with Dr. Melanie Wilson we share the results of our actual firsthand tests for you. We both have spent years using auto-schedulers so we have a few insights you won’t hear elsewhere. Tune in to find out what we discovered and you could save some time, stress and even money.

Clarification – In this episode we stated the Motion does not have time maps, a SkedPal invention. It doesn’t, but their version is similar in functionality – just not as robust.

Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/

Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/hFbWG4DKqPg

https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March

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https://www.patreon.com/francis_at_2timelabs to support this podcast with a donation.

Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/09/ep-16-Melanie-Recording-1-Motion_otter_ai.pdf

Show Notes Ep 16

Perfect Time-Based Productivity https://perfect.mytimedesign.com

http://scheduleu.org/2018/12/15/comparing-6-auto-schedulers-a-first/

Why College Students & CEOs Manage Their Time the Same Way (psychowith6.com) https://psychowith6.com/college-students-ceos-manage-time-way/#sthash.9L442Tni.dpbs

Dr. Melanie Wilson is a clinical psychologist turned homeschooling mother of six. She publishes the homeschool curriculum Grammar Galaxy and is the author of A Year of Living Productively.

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

The post Ep 16 – Is Motion the Latest, Greatest Auto-Scheduler? first appeared on Task Management and Time Blocking Summit 2023.

Ep 15 – Is it Harder to Fix Your Car Than Your Task Management System?

You want to make improvements to your system of task management. You want to intervene at just the right place to have a positive overall effect, but you don’t know where to start.

You already understand that you use a system to manage your tasks from the moments of creation to the point where they are completed. Some people say that making changes is easy, but you’re not so sure. The system you use is full of idiosyncrasies – those places where you do things your way…different from anyone else.

How do you use this knowledge to make the right improvements? Can you make things worse by tinkering in the wrong place? Is it anything like trying to fix a car or an appliance where the wrong intervention can make things go terribly wrong?

In this solo episode, I’ll be sharing my thoughts about this problem and where we need to take ourselves so that the confusion disappears.

Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/

Visit www.replytofrancis.info to leave us some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/_r9mpkFaguM

https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to support this podcast with a donation.

Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/08/ep-15-system-as-a-whole_otter_ai.pdf

Perfect Time-Based Productivity https://perfect.mytimedesign.com

Self-Assessment Webinar https://webinarkit.com/webinar/registration/617554a62558280018439970

MyTimeDesign Rapid Assessment Program – https://mytimedesign-1-plus.thinkific.com/courses/mytimedesign-assessment

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

The post Ep 15 – Is it Harder to Fix Your Car Than Your Task Management System? first appeared on Task Management and Time Blocking Summit 2023.

Ep – 14 – Fixing Problems with Time Blocking

You’re a time blocker to some degree. This means you put tasks in your calendar…Not just appointments with people which can’t easily be changed, but solo time you commit to doing a particular task.

In other words, you make a promise to yourself that non-one else knows about to do something at a particular time and place.

It’s an easy concept to explain, But…most people who seem to start the practice have a rough time taking it to the level they want. Once they get past the beginner stage, when they are experimenting with a few tasks they want more.

And for a while, they schedule more tasks…and more…and more. Until they have too many and their time blocking becomes a problem. It should be easy, they think, but it’s not.

What are some of the best solutions available?
Tune into this episode to hear from me and my special guest, Mike Vardy, as we solve this challenging problem together.

Visit www.replytofrancis.info to leave us some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/9h9d3PrHAp4

https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to support this podcast with a donation.

Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/07/Ep-14-VArdy-part-1-2_otter_ai.pdf

Henry Cloud – Necessary Endings

Stack Method – Prasanth Nair

Stop doing productive.Start BEING productive. (productivityist.com)

Mike Vardy is an author, speaker, and productivity and time management strategist (or ‘productivityist’) based out of Victoria, BC, Canada. His company is Productivityist, and the company’s mission is to help people stop ‘doing’ productive and start ‘being’ productive through a variety of online and offline resources that he facilitates.

He is the author of “The Front Nine: How to Start the Year You Want Anytime You Want,” published by Diversion Books. He has also self-published several eBooks, most recently “The Productivityist Playbook.”

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

The post Ep – 14 – Fixing Problems with Time Blocking first appeared on Task Management and Time Blocking Summit 2023.

Ep 13 – How to Arm Yourself with Great Personal Alarms

You use lots of apps on a range of devices. Many of them have built-in notifications which are jostling for your attention. But if you leave them all on, you end up with a mess –  a cacophony of alerts which do more bad than good.

What do you really want? To orchestrate them somehow into a perfect symphony that interrupts you at just the right moment, with the right degree of force.

Is that too much to ask for? In this solo episode, we’ll go past the work we did on Episode 11 which focused on the principles of skillful interrupting and look at the practical actions we must take to retain our sanity. 

Visit www.replytofrancis.info to leave us some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/9h9d3PrHAp4

https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to support this podcast with a donation.

Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/07/Ep-14-VArdy-part-1-2_otter_ai.pdf

Henry Cloud – Necessary Endings

Stack Method – Prasanth Nair

Stop doing productive.Start BEING productive. (productivityist.com)

Mike Vardy is an author, speaker, and productivity and time management strategist (or ‘productivityist’) based out of Victoria, BC, Canada. His company is Productivityist, and the company’s mission is to help people stop ‘doing’ productive and start ‘being’ productive through a variety of online and offline resources that he facilitates.

He is the author of “The Front Nine: How to Start the Year You Want Anytime You Want,” published by Diversion Books. He has also self-published several eBooks, most recently “The Productivityist Playbook.”

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

The post Ep 13 – How to Arm Yourself with Great Personal Alarms first appeared on Task Management and Time Blocking Summit 2023.

Ep 12 – How to Allocate Your Time When Time Blocking

You’re someone who time blocks. A quick glance at your calendar would show that you have put some thought into each day’s plan. But what happens when you get to the end of the year and realize that you haven’t accomplished your most important goals?

For example, some gurus at marriagebuilders.com recommend that you spend 15 hours per week in solo time with your spouse. You may block the time in your calendar with a recurring appointment, but realize after a year that you fell far short. Why does this happen? Is it even avoidable?

Tune into this episode to hear from me and my special guest, Trevor Lohrbeer, as we solve this challenging problem together.

Visit www.replytofrancis.info to leave us some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/FUDmOorYrjo

https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to support this podcast with a donation.

Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/07/ep-12-Trevor-Lohrbeer_otter_ai.pdf

Trevor Lohrbeer is founder of Day Optimizer, a web app that helps freelancers and entrepreneurs create a daily plan that reflects their priorities using guided workflows designed around neuroscience principles.

He is also the creator of Strategic Life Tools, a free membership site with tools for life planning and Lean Decisions, a blog that teaches people concepts & techniques to make better decisions.

He lives part-time in Asheville, North Carolina and part-time in Berlin, Germany. In his spare time, he is an avid swing dancer and is currently working toward B2 fluency in German.

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

The post Ep 12 – How to Allocate Your Time When Time Blocking first appeared on Task Management and Time Blocking Summit 2023.