Ep – 14 – Fixing Problems with Time Blocking

You’re a time blocker to some degree. This means you put tasks in your calendar…Not just appointments with people which can’t easily be changed, but solo time you commit to doing a particular task.

In other words, you make a promise to yourself that non-one else knows about to do something at a particular time and place.

It’s an easy concept to explain, But…most people who seem to start the practice have a rough time taking it to the level they want. Once they get past the beginner stage, when they are experimenting with a few tasks they want more.

And for a while, they schedule more tasks…and more…and more. Until they have too many and their time blocking becomes a problem. It should be easy, they think, but it’s not.

What are some of the best solutions available?
Tune into this episode to hear from me and my special guest, Mike Vardy, as we solve this challenging problem together.

Visit www.replytofrancis.info to leave us some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/9h9d3PrHAp4

https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to support this podcast with a donation.

Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/07/Ep-14-VArdy-part-1-2_otter_ai.pdf

Henry Cloud – Necessary Endings

Stack Method – Prasanth Nair

Stop doing productive.Start BEING productive. (productivityist.com)

Mike Vardy is an author, speaker, and productivity and time management strategist (or ‘productivityist’) based out of Victoria, BC, Canada. His company is Productivityist, and the company’s mission is to help people stop ‘doing’ productive and start ‘being’ productive through a variety of online and offline resources that he facilitates.

He is the author of “The Front Nine: How to Start the Year You Want Anytime You Want,” published by Diversion Books. He has also self-published several eBooks, most recently “The Productivityist Playbook.”

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

The post Ep – 14 – Fixing Problems with Time Blocking first appeared on Task Management and Time Blocking Summit 2023.

Ep 13 – How to Arm Yourself with Great Personal Alarms

You use lots of apps on a range of devices. Many of them have built-in notifications which are jostling for your attention. But if you leave them all on, you end up with a mess –  a cacophony of alerts which do more bad than good.

What do you really want? To orchestrate them somehow into a perfect symphony that interrupts you at just the right moment, with the right degree of force.

Is that too much to ask for? In this solo episode, we’ll go past the work we did on Episode 11 which focused on the principles of skillful interrupting and look at the practical actions we must take to retain our sanity. 

Visit www.replytofrancis.info to leave us some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/9h9d3PrHAp4

https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to support this podcast with a donation.

Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/07/Ep-14-VArdy-part-1-2_otter_ai.pdf

Henry Cloud – Necessary Endings

Stack Method – Prasanth Nair

Stop doing productive.Start BEING productive. (productivityist.com)

Mike Vardy is an author, speaker, and productivity and time management strategist (or ‘productivityist’) based out of Victoria, BC, Canada. His company is Productivityist, and the company’s mission is to help people stop ‘doing’ productive and start ‘being’ productive through a variety of online and offline resources that he facilitates.

He is the author of “The Front Nine: How to Start the Year You Want Anytime You Want,” published by Diversion Books. He has also self-published several eBooks, most recently “The Productivityist Playbook.”

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

The post Ep 13 – How to Arm Yourself with Great Personal Alarms first appeared on Task Management and Time Blocking Summit 2023.

Ep 12 – How to Allocate Your Time When Time Blocking

You’re someone who time blocks. A quick glance at your calendar would show that you have put some thought into each day’s plan. But what happens when you get to the end of the year and realize that you haven’t accomplished your most important goals?

For example, some gurus at marriagebuilders.com recommend that you spend 15 hours per week in solo time with your spouse. You may block the time in your calendar with a recurring appointment, but realize after a year that you fell far short. Why does this happen? Is it even avoidable?

Tune into this episode to hear from me and my special guest, Trevor Lohrbeer, as we solve this challenging problem together.

Visit www.replytofrancis.info to leave us some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/FUDmOorYrjo

https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to support this podcast with a donation.

Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/07/ep-12-Trevor-Lohrbeer_otter_ai.pdf

Trevor Lohrbeer is founder of Day Optimizer, a web app that helps freelancers and entrepreneurs create a daily plan that reflects their priorities using guided workflows designed around neuroscience principles.

He is also the creator of Strategic Life Tools, a free membership site with tools for life planning and Lean Decisions, a blog that teaches people concepts & techniques to make better decisions.

He lives part-time in Asheville, North Carolina and part-time in Berlin, Germany. In his spare time, he is an avid swing dancer and is currently working toward B2 fluency in German.

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

The post Ep 12 – How to Allocate Your Time When Time Blocking first appeared on Task Management and Time Blocking Summit 2023.

Ep 11 – How to Interrupt Yourself Skillfully

You are someone who loves to focus on what is important in the moment. In fact, there may be few things more cherished than being in the Flow state, getting your best work done. When it’s happening, time flies by and sometimes you feel euphoric.

But too much of a good thing is never good, and if you have ever missed a mid-day meal because you were engrossed in your work you may know that you sometimes need a reminder, or interruption, at just the right moment. They keep you on track, and prevent you from making mistakes.

But how do you program them into your life? In this solo episode, I’ll be sharing my thinking about this problem and what needs to be invented for us to get some permanent relief.

Perfect Time-Based Productivity

MyTimeDesign Rapid Assessment – https://mytimedesign-1-plus.thinkific.com/courses/mytimedesign-assessment

NewHabits – https://newhabits.mytimedesign.com

How to Organize Your Notifications to Accomplish the Perfectly Notified Self – https://medium.com/2time-labs/introducing-the-notified-self-e2ed1390feb2

Visual Countdown Timer – The original visual timer | Time Timer

Visit www.replytofrancis.info to leave us some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/WygN4Z_XZWA

https://timeblockingsummit.info to register for the next summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to support this podcast with a donation.

Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/07/Ep-11-Transcript-interrupting_otter_ai.pdf

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

The post Ep 11 – How to Interrupt Yourself Skillfully first appeared on Task Management and Time Blocking Summit 2023.

Ep 10 – Can You Fix Your Time Optimism?

Have you ever wondered whether or not you’re a time optimist?

So you’re someone who uses time blocking as a regular technique… You put tasks in your calendar so that you can make realistic commitments.

But do you still run into the problem of time optimism, where you’re allocating time, and things take far longer than you thought? This creates a ripple effect that affects everything you try to do.

How do you even tackle a problem that afflicts almost everyone? Even those who don’t use a calendar at all? 

Visit www.replytofrancis.info to leave us some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/JxQ2fykBx3M

https://timeblockingsummit.info to register for the next summit in March

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to support this podcast with a donation.

Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/05/Ep-10-Trevor-L_otter_ai.pdf

Trevor Lohrbeer is founder of Day Optimizer, a web app that helps freelancers and entrepreneurs create a daily plan that reflects their priorities using guided workflows designed around neuroscience principles.

He is also the creator of Strategic Life Tools, a free membership site with tools for life planning and Lean Decisions, a blog that teaches people concepts & techniques to make better decisions.

He lives part-time in Asheville, North Carolina and part-time in Berlin, Germany. In his spare time, he is an avid swing dancer and is currently working toward B2 fluency in German

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

The post Ep 10 – Can You Fix Your Time Optimism? first appeared on Task Management and Time Blocking Summit 2023.

Ep 9 – Why Aren’t Simple Task Management Solutions Easier to Find?

You are a productivity enthusiast who wants to experience one improvement after another. This kind of progress is sweeet. Like dominoes falling. Or climbing from one level to the next in a challenging video game.

But once you know the problem you want to fix, it’s hard to find simple solutions. The proof? Just check out someone asking for help in an open forum like Reddit.

Someone posts a question, and wants a simple answer they can actually use. What do they get back? A ton of answers. There is no way to make sense of the flood of opinions…some of them openly contradict each other.

Heck, I came across a big one the other day reading Getting Things Done. On p40 and 142 of the 2001 book, David Allen strictly prohibits time blocking. But on page 87 he says Quote “I recommend that you create a block of time to initiate this process…”

It ought to be easier to find simple solutions than this!

Well…our job in this episode is to ask the question “Why aren’t simple task management solutions easier to find?”

Visit www.replytofrancis.info to leave us some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/VzCBXTxO9ek

https://timeblockingsummit.info to register for the next summit

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to support this podcast with a donation.

Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/04/episode-9-Francis-Wade-Not-Simple_otter_ai.docx

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

The post Ep 9 – Why Aren’t Simple Task Management Solutions Easier to Find? first appeared on Task Management and Time Blocking Summit 2023.

Ep 8 – Should We Want More Bright, Shiny, Improvement Objects?

As a productivity enthusiast, you are hooked on making improvements. For any number of reasons, you are intrigued by the idea of making progress by continually shaping your behaviors, apps and devices. For that reason you pay attention to advertisements and read articles.

But how in the world do you make sense of the hundreds of suggestions made to you each day from people around the internet. A long time ago, you could chase down every lead.

But now, there are endless rabbit holes to go down. How do you get to the point where you don’t try to pay attention to them all, or unhook yourself from chasing down bright, shiny improvement objects?

Tune into this episode to listen to me and my special guest, Carl Pullein, as we solve this challenging problem together.

Visit www.replytofrancis.info to leave us some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel.

https://timeblockingsummit.info to register for the next March summit

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to make a donation

Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/04/Carl-Pullein-Transcript-TMTB-ep-8.docx

The post Ep 8 – Should We Want More Bright, Shiny, Improvement Objects? first appeared on Task Management and Time Blocking Summit 2023.

Ep 7 – How to Make the Most of Our Summit

So…you are thinking about registering for the Task Management & Time Blocking Virtual Summit, or maybe you have already registered. You want to make the most of the learning experience, like any growth opportunity you life presents you.

But you want to make sure you choose wisely. There is more to do, videos to watch, people to meet – than you can do in three days, even if you don’t get much sleep. How can you make the most of the event?

In this short episode, I’ll let you know how you can maximise the opportunity. It’s the Task Management & Time Blocking Podcast…and I’m talking about the Task Management & Time Blocking Summit coming up on March 3-5, 2022.

Visit www.replytofrancis.info to leave us some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/0XcRE8IhCQ4

https://timeblockingsummit.info to register for the March summit

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to make a donation

Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/02/Transcript-Ep-6-Art-1.docx

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

The post Ep 7 – How to Make the Most of Our Summit first appeared on Task Management and Time Blocking Summit 2022.

Ep 6 – Choosing the Best Changes to Your Task Management

There are hundreds of small ways you can improve your task management – just do a Google search. To be efficient, we want to focus our efforts on those changes which make the biggest difference, so we don’t waste time, energy and money. But how do we determine which changes are more important than others? What if we view our task management as a system rather than a set of disconnected parts?

Tune into this episode of the Task Management & Time Blocking Podcast to listen to me and my special guest, Art Gelwicks, as we solve this challenging problem together.

Visit www.replytofrancis.info to leave us some feedback or ask a question via text or voicenote communication

This episode is available on our YouTube channel. https://youtu.be/0XcRE8IhCQ4

https://timeblockingsummit.info to register for the March summit

https://mightytaskers.ScheduleU.org to join our community

https://www.patreon.com/francis_at_2timelabs to make a donation

Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/02/Transcript-Ep-6-Art-1.docx

Art Gelwicks is an experienced technology and productivity consultant, podcaster, and blogger including shows such as Cross Platform and the site The Idea Pump.

Francis Wade is the host of the Task Management & Time Blocking Virtual Summit and the author of Perfect Time-Based Productivity. Connect with him on Linkedin or send a message here. www.replytofrancis.info

The post Ep 6 – Choosing the Best Changes to Your Task Management first appeared on Task Management and Time Blocking Summit 2022.

Have You Outgrown Tips and Tricks?

Leave them for beginners and craft personal solutions in an efficient way, in just three days. For free.

As a productivity enthusiast, you yearn to find advice that just doesn’t just fall into the usual bucket of bromides, memes and truisms. You want to continue making solid progress and find personal growth, but most of the advice that’s floating around is aimed at beginners. You’ve either heard it before, or can’t use it.

Here’s a possible solution. From March 3–5, 2022 over 30 of the world’s best thinkers will be gathering at the third annual Task Management & Time Blocking Virtual Summit to share their ideas for new habits and innovative apps. And you’re invited to participate.

Their goal? To help set the agenda for the next 12 months of growth and development by the event’s participants. To make this happen, there will be free registration, plus 24-hour a day access to pre-recorded videos and lots of informal chances to interact with all attendees.

These supplement the live panel discussions, Q&A’s and interviews which give you and other summitteers a chance to quiz the experts in an efficient, online format. Plus, there will be a GTD Track for the first time to help recognize the contribution of David Allen’s seminal book, Getting Things Done. Published twenty years ago, it remains the cornerstone set of ideas most people consider first.

If you can’t make it to the summit, or know that you’ll miss some of it, we’re offering you the purchase of an All Access Pass. It gives you the convenience of replaying, rewinding and rewatching the event at your own leisure. This also means that you’ll be able to attend preferred sessions of the event without the stress of trying to see everything.

How does this help? As an opportunity to consume advanced ideas, much of what you hear is likely to be nuanced…so it deserves a careful look.

Registration is now open! Find out more here.

Francis Wade

Host / www.timeblockingsummit.info


Have You Outgrown Tips and Tricks? was originally published in 2Time Labs on Medium, where people are continuing the conversation by highlighting and responding to this story.